Hotel Accommodation

Privacy Policy


Admission Policy

Cancellation Policy

The organisers will not accept liability for any transport disruption, individual transport delays or failure to obtain necessary visa documentation and in such circumstances normal cancellation terms apply. It may be necessary for reasons beyond the control of the organisers to alter the content, timings or venue of the event. In the event of a terrorist alert or any other incident that prevents the running of the event, the organisers reserve the right to retain 100% of the fee paid.

Liability Disclaimer

By registering for this event, the participant certifies that they accept any and all associated personal risks and that the organiser (ESA), the venue owner and any suppliers, representatives or agents linked to the organisation of the event shall not be held liable by any person for any injury, damage, theft, loss, medical problem or inconvenience which may be suffered during such person’s presence at the event itself or while travelling to or from it.

Participants and their guests are advised to ensure they are adequately insured against any such occurrences.

Privacy Policy

SNACKEX is organised by the European Snacks Association asbl (ESA), an international association registered under Belgian law. Its mission is to advance the savoury snacks industry on behalf of member snack manufacturers and suppliers, as well as national trade organisations, and to represent their interests at European and international level.

ESA is committed to protecting the privacy of all personal information obtained from you during visits to the SNACKEX website and during the registration process. By using the SNACKEX website and / or registering to take part in the event, you indicate your consent to the collection and use of such information in accordance with the following privacy policy.

Scope of this policy

ESA collects and processes certain information about individuals. These individuals, also known as ‘data subjects’ can include members, suppliers, business contacts, participants to events and other people the association has a relationship with or may need to contact.

ESA is committed to handle personal data in compliance with applicable data protection laws, including as of 25 May 2018, the General Data Protection Regulation (GDPR)[1]. In particular, ESA commits to only collect and process personal data that is: processed fairly, in a transparent way and based on valid legal grounds; obtained for specific lawful purposes; adequate, relevant and not excessive; accurate and kept up to date; not held for longer than necessary; protected in appropriate ways and not transferred outside of the European Economic Area, unless adequate protective measures are in place.

In this privacy policy, we describe what personal data we collect and process, for what purposes, on what grounds, who are the recipients, how long such data is retained, whether we transfer it to third parties, and what are your rights as data subjects.

What personal data do we collect?

Personal data means any information relating to an identified or identifiable natural person; an identifiable natural person is one who can be identified, directly or indirectly, in particular by reference to an identifier such as a name or location data.

ESA may collect the following categories of personal data to the extent necessary to achieve the purposes outlined in this policy:

In most instances, we collect personal data directly from the data subjects, but we may sometimes obtain personal data from third parties.

IMPORTANT - Badge scanning at SNACKEX

If you allow your badge to be scanned by exhibitors in the SNACKEX show halls you are providing those exhibitors with the contact information you submitted when registering for the event. IF YOU DO NOT WANT THIS INFORMATION TO BE SHARED, DO NOT ALLOW EXHIBITORS TO SCAN YOUR BADGE. ESA will not share your registration information with exhibitors (other than where your badge has been scanned) unless consent has been obtained.

Why we process personal data and on what basis

As part of its general mission, ESA processes personal data for the following purposes:

How long do we keep personal data?

ESA will keep personal data for the time that is necessary to achieve the purpose(s) for which they were collected, e.g. for the duration of a contractual relationship or of a project, and for a period of time thereafter if so required by applicable law or if in the primary interests of the data subjects.

Do we transfer personal data?

ESA does not transfer personal data outside of the European Economic Area (EEA), unless adequate protective measures are in place.

What are your rights as data subjects and how to exercise them?

As data subject, you have the following rights with respect to personal data we hold about you, subject to applicable legal restrictions:

If you wish to exercise any of these rights or if you are not satisfied about how we protect your privacy, you should address your request by email together with a copy of your ID / passport main page (which we will only use to verify your identity), to ESA, as data controller at the following address: esa@esasnacks.eu

Individuals will not be charged for subject access requests, except if the requests are manifestly unfounded or excessive (e.g. repetitive). In such case, ESA may charge a reasonable fee or refuse to act on the request.

ESA will aim at responding to data subject requests without undue delay and in any event within 1 month of receipt of the request.

[1] Regulation (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016 on the protection of natural persons with regard to the processing of personal data and on the free movement of such data, and repealing Directive 95/46/EC.